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Tall Pines Volunteer Notice Board

Volunteer Registration for the 2020 Lincoln Electric Rally of the Tall Pines is now open. Please be sure to mark the November 20-22 weekend on your calendar. The Tall Pines committee has been hard at work and it’s time to get the volunteers signed up.

 

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Please note that, due to COVID-19, we are making many changes to how the rally operates. We're determined to keep volunteers, competitors, and most importantly, the residents of Bancroft safe. There will be no volunteer meeting Friday night; Area and Stage Commanders will contact their team members prior to the rally with all the information you will require, including place and time for meeting up, etc. We may also do a virtual meeting. All volunteers, competitors, media, etc. must complete a COVID-19 survey within two days before the rally. Temperatures will be taken. Volunteers will still be required to check in at HQ, but all paperwork must be done beforehand.  Lots more details to come.

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The process to register is straightforward. You may either update your profile or to create a new profile here. Note – be sure to answer at the top ‘Yes’ to “I am registering as a worker for the Rally of the Tall Pines 2020.”  If you are stuck, email the registration team at worker_registration@tallpinesrally.com  for assistance.  When you have completed your registration or update, click on ‘Submit’ at the bottom of the page. We need all of you, including committee, stewards etc. to register, as we work extensively with the database to make plans. Note – our volunteer needs on Thursday are very specific and mostly require experienced help. Contact us directly about Thursday tasks.

 

As in the past we are assisting volunteers with subsidized accommodations. See ‘Accommodations’ in the Worker section for full details and for online payment. Subsidized accommodations will be provided once again at Elmer’s Hunt Camp, at Limerick Lake Lodge and at some cottages. (All subsidized accommodation will have limited occupancy.) If you stay two nights, you pay for the first night and the rally pays for the second. Anyone staying three nights should first check with Ross re subsidy. To assist workers in the Registration process and in finding accommodations at the Pines we have Jane Leonard waiting to assist you re accommodations and Greg McGrath re other Registration questions. If you have questions, one of us will be sure to reply. You can contact Jane directly at accommodations@tallpinesrally.com  or Greg at greg.mcgrath@tallpinesrally.com 

 

With a super compact Route Plan and Schedule, we are able to squeeze two passes of recce for all stages into Friday, so we will need helpers to supervise that all day. Meanwhile we will be doing the usual final route preparation, so we will need just a few helpers on Thursday and lots of helpers on Friday. In addition, Shakedown is scheduled on Friday evening. The rally runs all day Saturday as usual, however one of many changes in response to COVID-19 (more about that coming), there will be no Awards Banquet on Saturday evening.

 

Rally Headquarters will be at the Dungannon Rec Centre on Hwy. 62 south.  Almost all activities will take place there. Note also that Technical Inspection of the competitors’ cars will take place at M & M Parts & Service (the big building behind M & M ESSO on Hwy 62 S) on Friday afternoon and evening.  The official VOLUNTEERS’ MEETING will be held at Rally HQ at 9 P.M. on Friday evening, but under a different format (no monster group in-person meeting). Still working out details how we will do that virtually or partially virtually.

 

We also need lots of help on the WORK DAY on SATURDAY, OCTOBER 24th.  We still must deliver letters to residents; physical distancing will be implemented . Please advise if you can attend by e-mailing Ross Wood directly at ross@tallpinesrally.com  Anyone who assists on the Work Day will receive a $10 subsidy on the RallyCross on Sunday. Note – Tall Pines competitors are invited to assist on the Work Day.  This not only offers them an opportunity to contribute to the event, but also affords a chance to preview the stages.

 

Note – we will again be using the RallySport Ontario electronic timing equipment. If you already have experience with the equipment and would like to work with it at the Pines, be sure to indicate specifically what you would like to do on your Registration form.

 

If you have any further questions or concerns, please feel free to contact me or Greg or Jane.

 

Re COVID-19, there will be many changes to reduce risk to everyone. A few of the changes were mentioned above; lots more information to follow in upcoming messages.

 

Ross Wood, Clerk of the Course  ross@tallpinesrally.com

 

Greg McGrath & Jane Leonard, Assistants for Volunteer Registration & Recruitment

 

Other Tall Pines News

Check out the Entry List as it grows - under Compete, then Entry List, plus find many other details on the Tall Pines website at www.tallpinesrally.com.

Other Questions or Special Requests Feel free to contact me at ross@tallpinesrally.com Please excuse cross-postings of this message as it is being posted to multiple lists.

Ross Wood, Clerk of the Course

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