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Tall Pines Volunteer Notice Board

We Need You!

Whether you registered as a Volunteer previously or are a first-time registrant, click on the  ‘Register’ tab and follow the cues from there to either update your profile or to create a new profile.  If that doesn’t work, use ‘Volunteer Registration’. Note – be sure to answer at the top ‘Yes’ to “I am registering as a volunteer for the Rally of the Tall Pines 2017.”  If you are stuck, email the registration team at worker_registration@tallpinesrally.com  for assistance.  When you have completed your registration or update, click on ‘Submit’ at the bottom of the page. We need all of you, including the committee, stewards etc. to register, as we work extensively with the database to make plans. Note – our volunteer needs on Thursday are very specific and mostly require experienced help. Contact us directly about Thursday tasks.

Notices:

ATTENTION VOLUNTEERS – Oct. 28, 2018

Several new documents have now been posted in the Volunteer Documents section. Please check these out and download to your mobile devices for use at the rally. Hard copies will also be provided in your Worker Kits, at the rally. Please be familiar with what is in these documents before the rally. We look forward to seeing you in Bancroft!

Chief Control Marshal – Donna Castledine

TALL PINES VOLUNTEER NOTICE – Oct. 28, 2018

Volunteer registrations have been coming in steadily, but slower than usual. We are now at 118, about 15 less than at this time most years. We need about 35 more for Friday, Nov. 23 and 115 more for rally day, Saturday, Nov. 24th, so if you have been procrastinating, please sign up ASAP. If you registered, but did not receive a confirmation email, it likely means that your registration did not go through, so please try again. If you have any problem doing that or have any questions about anything, contact the Worker Registration team at worker_registration@tallpinesrally.com and one of us will get back to you.

BTW how about convincing some others to come with you?

In particular we are still in need of help with HAM radio communications, stage timing marshals, traffic control marshals (blockers), crowd control marshals and media marshals. We also need two more t.v. crew banner assistants.

Note – we can accommodate those of you who can only help out for part of the day on November 24th.

So to recap - to register as a worker for this year’s event, click the ‘VOLUNTEERS’ tab then to ‘Register’ and follow the cues from there.

Subsidized Volunteer Accommodations

Have you booked your room yet? We can only hold those rooms for so long, then will have to let them go. The online subsidized accommodations registration process is now active. Remember – you must stay at one of the approved locations to receive a subsidy. Note – you must have logged into the website to see the full menu. Note 2 – Limerick Lake Lodge is full, but there are spaces at Elmer’s Hunt Camp and in cottages.

If you have any questions or if you wish to register for a spot in a cottage, Jane Leonard, our Volunteer Accommodations Coordinator, is waiting to assist you. You can contact her at accommodations@tallpinesrally.com

Payment for subsidized accommodations is by Paypal. But if you want to pay by credit card, just go to the bottom of the payment screen and pick the credit card you want to use. Second note – before payment will go through, you must click on the box agreeing to Paypal’s terms. This does NOT mean you have to create a Paypal account

Electronic Timing Training Meeting

We will be running another training/refresher meeting for electronic timing equipment operators. If you interested, send me an email ASAP. It will be run on Friday evening at 7 PM before the general Volunteer Meeting.

Volunteer Information Posted - Oct. 28, 2018

We are posting much more of the volunteer information in advance again this year,so that you can access it before the rally and read it through carefully. In fact the entire revised Worker Handbook is now online. We urge you to read it completely. To access it, go to www.tallpinesrally.com , log in, then follow the tabs to Workers, Volunteer Info Centre, Volunteer Documents and then Worker Handbook.

About one week before the rally, we will be posting all the volunteer assignments.

Draw for a HAM Radio

Tyler Letofsky is very generously donating a HAM radio to one of the Tall Pines volunteers. If you wish to be included in that draw you must be a registered volunteer and must reply to worker_registration@tallpinesrally.com and Greg will add you to the list.

Volunteer Meeting

The official VOLUNTEERS’ MEETING will be held at Rally HQ at the Dungannon Recreation Centre at the 9 P.M. on Friday evening.

Other Tall Pines News

Check out the Entry List as it grows - under Compete then Entry List plus find many other details on the Tall Pines website at www.tallpinesrally.com .

Other Questions or Special Requests Feel free to contact me at ross@tallpinesrally.com Please excuse cross-postings of this message as it is being posted to multiple lists.

Ross Wood, Clerk of the Course

 

If you are trying to reset your password please check your spam folder for the reset email.

TALL PINES VOLUNTEER NOTICE    Sept 15, 2018

 

Please be sure to mark the November 23-25 weekend on your calendar. That is the weekend for the 2018 Rally of the Tall Pines. The Tall Pines committee has been hard at work and it’s time to get the volunteers signed up.

 

As the  Pines keeps growing and adding exciting new features, our needs for volunteers are greater than ever. So please pass this message on to others.

 

Check out the Pines website at www.tallpinesrally.com for details.

 

While on the website, if you have not already registered for 2018, please go to the worker section and register. We have tried to keep the process very straightforward for you. So whether you registered as a worker previously or are a first-time registrant, go to the Worker tab on the website, then click on ‘Register’ and follow the cues from there to either update your profile or to create a new profile.  If that doesn’t work, use ‘Worker Registration’. Note – be sure to answer at the top ‘Yes’ to “I am registering as a worker for the Rally of the Tall Pines 2018.”  If you are stuck, email the registration team at worker_registration@tallpinesrally.com  for assistance.  When you have completed your registration or update, click on ‘Submit’ at the bottom of the page. We need all of you, including the committee, stewards etc. to register, as we work extensively with the database to make plans. Note – our volunteer needs on Thursday are very specific and mostly require experienced help. Contact us directly about Thursday tasks.

 

As in the past, we are assisting volunteers with subsidized accommodations. See ‘Accommodations’ in the Worker section for full details and for online payment. Subsidized accommodations will be provided once again at Elmer’s Hunt Camp, at Limerick Lake Lodge and at some cottages. If you stay two nights, you pay for the first night and the rally pays for the second. Anyone staying three nights should first check with Ross re subsidy. To assist workers in the Registration process and in finding accommodations at the Pines we have Jane Leonard waiting to assist you re accommodations and Greg McGrath re other Registration questions. If you have questions, one of us will be sure to reply. You can contact Jane directly at accommodations@tallpinesrally.com  or Greg at greg.mcgrath@tallpinesrally.com, In addition, there are many other volunteer perks including free Tall Pines merchandise and a free post-rally dinner.

 

With a super compact Route Plan and Schedule, we are able to squeeze two passes of recce for all stages into Friday, so we will need helpers to supervise that all day. Meanwhile, we will be doing the usual final route preparation, so we will need just a few helpers on Thursday and lots of helpers on Friday.  In addition, Shakedown is scheduled on Friday evening. The rally runs all day Saturday as usual, finishing with the Rally Banquet on Saturday evening, at the Bancroft Fish & Game Club.

 

Rally Headquarters will be at the Dungannon Rec Centre on Hwy. 62 south.  Almost all activities except the Banquet will take place there. Note also that Technical Inspection of the competitors’ cars will take place at M & M Parts & Service (the big building behind M & M ESSO on Hwy 62 S) on Friday afternoon and evening.  The official VOLUNTEERS’ MEETING will be held at Rally HQ at 9 P.M. on Friday evening.

 

We also need lots of help on the WORK DAY on SATURDAY, OCTOBER 20th.  Please advise if you can attend then by emailing Ross Wood directly at ross@tallpinesrally.com  Anyone who assists on the Work Day will receive a $10 subsidy on the RallyCross on Sunday. Note – competitors are invited to assist on the Work Day.  This not only offers them an opportunity to contribute to the event but also affords a chance to preview the stages.

 

Note – we will again be using the RallySport Ontario electronic timing equipment. If you already have experience with the equipment and would like to work with it at the Pines, be sure to indicate specifically what you would like to do on your Registration form.

 

If you have any further questions or concerns, please feel free to contact me or Greg or Jane.

 

 

 

Ross Wood, Clerk of the Course  ross@tallpinesrally.com  

 

Greg McGrath & Jane Leonard, Assistants for Volunteer Registration & Recruitment

 

 

 

 

 

 



For Tall Pines 2015 a few of the Rally volunteers got together and decided that a first-hand look at Rally Volunteering was needed. They felt that while there was information on the website it didn’t do the volunteers the justice they deserve. So they went out with a camera and put together the video below. We hope you enjoy the video and we see you at the next Rally!