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Tall Pines Volunteer Notice Board

We Need You!

Whether you registered as a Volunteer previously or are a first-time registrant, click on the  ‘Register’ tab and follow the cues from there to either update your profile or to create a new profile.  If that doesn’t work, use ‘Volunteer Registration’. Note – be sure to answer at the top ‘Yes’ to “I am registering as a volunteer for the Rally of the Tall Pines 2019.”  If you are stuck, email the registration team at worker_registration@tallpinesrally.com  for assistance.  When you have completed your registration or update, click on ‘Submit’ at the bottom of the page. We need all of you, including the committee, stewards etc. to register, as we work extensively with the database to make plans. Note – our volunteer needs on Thursday are very specific and mostly require experienced help. Contact us directly about Thursday tasks.

Notices:

TALL PINES VOLUNTEER NOTICE    Sept 14, 2019


Guess what time of year it is. That’s right – time to open up Volunteer Registration for the 2019 Lincoln Electric Rally of the Tall Pines. Please be sure to mark the November 22-24 weekend on your calendar. That is the weekend for the 2019 Rally of the Tall Pines. The Tall Pines committee has been hard at work and it’s time to get the volunteers signed up.


As the  Pines keeps growing and adding exciting new features, our needs for volunteers are greater than ever. So please pass this message on to others.


Check out the Pines website at www.tallpinesrally.com for details.


While on the website, if you have not already registered for 2019, please go to the worker section and register. We have tried to keep the process very straightforward for you. So whether you registered as a worker previously or are a first-time registrant, go to the Volunteer tab on the website, then click on ‘Register’ and follow the cues from there to either update your profile or to create a new profile.  If that doesn’t work, use ‘Worker Registration’. Note – be sure to answer at the top ‘Yes’ to “I am registering as a worker for the Rally of the Tall Pines 2019.”  If you are stuck, email the registration team at worker_registration@tallpinesrally.com  for assistance.  When you have completed your registration or update, click on ‘Submit’ at the bottom of the page. We need all of you, including committee, stewards etc. to register, as we work extensively with the database to make plans. Note – our volunteer needs on Thursday are very specific and mostly require experienced help. Contact us directly about Thursday tasks.


As in the past we are assisting volunteers with subsidized accommodations. See ‘Accommodations’ in the Worker section for full details and for online payment. Subsidized accommodations will be provided once again at Elmer’s Hunt Camp, at Limerick Lake Lodge and at some cottages. If you stay two nights, you pay for the first night and the rally pays for the second. Anyone staying three nights should first check with Ross re subsidy. To assist workers in the Registration process and in finding accommodations at the Pines we have Jane Leonard waiting to assist you re accommodations and Greg McGrath re other Registration questions. If you have questions, one of us will be sure to reply. You can contact Jane directly at accommodations@tallpinesrally.com  or Greg at greg.mcgrath@tallpinesrally.com  In addition there are many other volunteer perks including free Tall Pines merchandise and a free post-rally dinner.


With a super compact Route Plan and Schedule, we are able to squeeze two passes of recce for all stages into Friday, so we will need helpers to supervise that all day. Meanwhile we will be doing the usual final route preparation, so we will need just a few helpers on Thursday and lots of helpers on Friday.  In addition Shakedown is scheduled on Friday evening. The rally runs all day Saturday as usual, finishing with the Awards Banquet on Saturday evening, at the Bancroft Fish & Game Club. 


Rally Headquarters will be at the Dungannon Rec Centre on Hwy. 62 south.  Almost all activities except the Banquet will take place there. Note also that Technical Inspection of the competitors’ cars will take place at M & M Parts & Service (the big building behind M & M ESSO on Hwy 62 S) on Friday afternoon and evening.  The official VOLUNTEERS’ MEETING will be held at Rally HQ at 9 P.M. on Friday evening.


We also need lots of help on the WORK DAY on SATURDAY, OCTOBER 26th.  Please advise if you can attend then by e mailing Ross Wood directly at ross@tallpinesrally.com  Anyone who assists on the Work Day will receive a $10 subsidy on the RallyCross on Sunday. Note – competitors are invited to assist on the Work Day.  This not only offers them an opportunity to contribute to the event, but also affords a chance to preview the stages and we have a brand new stage – never used before in a stage rally.


Note – we will again be using the RallySport Ontario electronic timing equipment. If you already have experience with the equipment and would like to work with it at the Pines, be sure to indicate specifically what you would like to do on your Registration form.


If you have any further questions or concerns, please feel free to contact me or Greg or Jane.

Ross Wood, Clerk of the Course  ross@tallpinesrally.com


Greg McGrath & Jane Leonard, Assistants for Volunteer Registration & Recruitment 



ACCOMMODATIONS

Subsidized Volunteer Accommodations

Have you booked your room yet? We can only hold those rooms for so long, then will have to let them go. The online subsidized accommodations registration process is now active. Remember – you must stay at one of the approved locations to receive a subsidy. Note – you must have logged into the website to see the full menu. 

If you have any questions or if you wish to register for a spot in a cottage, Jane Leonard, our Volunteer Accommodations Coordinator, is waiting to assist you. You can contact her at accommodations@tallpinesrally.com

Payment for subsidized accommodations is by Paypal. But if you want to pay by credit card, just go to the bottom of the payment screen and pick the credit card you want to use. Second note – before payment will go through, you must click on the box agreeing to Paypal’s terms. This does NOT mean you have to create a Paypal account

2018 Information


E TIMING REFRESHER

We can still handle a few more participants in the e timing refresher/training session. It will be held on Friday evening at 7 PM before the General Worker meeting. Contact Ross ross@tallpinesrally.com if interested and I will send you details.

FOOD AT RALLY HQ

Arrangements have been completed with a caterer to have food and drink available at Rally HQ on Friday from before noon – 8:00 PM and on Saturday from 7:00 AM – 6:00 PM. We will try to have more details in the next Worker Notice week. In addition Tim Hortons will be serving drinks only outside by the podium on Friday evening.

BEING PREPARED

The roads are in great shape and all snow-covered as of last night, but at this point I wouldn’t want to predict if they will be snow-covered, part gravel or what next weekend. Early next week we should know better. Nevertheless we highly recommend that you have your winter tires on.

For those of you who will be working controls, be sure to bring suitable clothing, food & drink and a flashlight or headlamp and spare batteries.

For the HAM radio operators, the main frequency for the weekend will be 147.285+ with a tone of 118.8. The other repeater frequencies are 146.610- with a tone of 100.0, and 147.000 (no tone). Simplex frequencies are 146.520, 146.550 and 146.580. Be sure to have them all programmed in your radio.

MERCHANDISE FOR SALE

Of course all registered volunteers will receive a Tee shirt, but we will also have hoodies ($40) and new this year Tall Pines bags ($10 – limited quantity) for sale.

VOLUNTEER DOCUMENTS

A majority of the Volunteer Documents have now been posted on the Pines website at www.tallpinesrally.com  Go to Volunteers, Volunteer Info Centre and then to the various sub menus. Please take the time before next weekend to go over these documents carefully. You must have logged in to have access.

THE START ORDER LIST

Things are shaping up really well for next weekend. The Start Order is posted in the Competitor section of the Tall Pines website at www.tallpinesrally.com  Really hot competition is shaping up. 

SPECTATOR GUIDE ONLINE

Check it out – the full Spectator Guide is online.

VOLUNTEER MEETING 

Remember that the general Worker Meeting will be held at 9 PM on Friday, November 22 at Rally HQ in the Dungannon Rec Centre.   For those of you coming for the first time, Rally HQ is located on the E side of Hwy 62 S about 7 km S of Bancroft (street address is 26596 Hwy 62 S, L’Amable, ON – coordinates N45 00.873 W077 47.164 phone 613-332-1325).  If you have to register, try to be there no later than 8:30.

Ross Wood, Clerk of the Course

Electronic Timing Training Meeting

We will be running another training/refresher meeting for electronic timing equipment operators. If you interested, send me an email ASAP. It will be run on Friday evening at 7 PM before the general Volunteer Meeting.

Volunteer Meeting

The official VOLUNTEERS’ MEETING will be held at Rally HQ at the Dungannon Recreation Centre at the 9 P.M. on Friday evening.

Other Tall Pines News

Check out the Entry List as it grows - under Compete then Entry List plus find many other details on the Tall Pines website at www.tallpinesrally.com .

Other Questions or Special Requests Feel free to contact me at ross@tallpinesrally.com Please excuse cross-postings of this message as it is being posted to multiple lists.

Ross Wood, Clerk of the Course

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